Privacy Policy

1. Introduction

At ACNR Research Management System, we value your privacy and are committed to protecting your personal information. This policy explains how we collect, use, and protect the data you provide to us.

Our Commitment

We adhere to the highest standards of data protection and follow international best practices in information security.

This policy applies to all information we collect through our website and services.

2. Data Collection

2.1 Data We Collect

We collect the following types of information:

Data Type	Examples	Purpose
Personal Information	Name, Email, Phone Number	Account Creation and Communication
Academic Information	Degree, Specialization, University	Academic Eligibility Verification
Research Data	Research Titles, Abstracts, Files	Research Processing and Publication
Usage Data	IP Address, Browser Type, Visit Time	Service Improvement and Usage Analysis

2.2 Data Collection Methods

Directly from you: When registering or submitting research
Automatically: Through website usage
From third parties: Such as partner universities (with your consent)

3. Data Usage

We use your information for the following purposes:

Providing Services: Managing your accounts and processing research
Communication: Sending important notifications and updates
Improvement: Developing and enhancing our services
Security: Protecting the system from unauthorized use
Compliance: Fulfilling legal obligations
Research: Conducting anonymous statistical analysis

Legal Basis

We rely on your consent, contractual necessity, and legitimate interests as legal basis for processing your personal data.

4. Data Sharing

We do not sell your personal information. We may share data in the following cases:

Service Providers: Companies that provide technical services to us
Academic Partners: Universities and research institutions
Legal Requirements: When requested by competent authorities
Rights Protection: To protect our rights or the rights of others

All third parties are bound to protect your information according to strict standards.

5. Data Security

We take comprehensive security measures to protect your information:

Encryption: Encrypting data during transmission and storage
Access Control: Strict restrictions on who can access data
Monitoring: Continuous monitoring for suspicious activities
Backups: Regular and secure backups
Training: Employee training on information security
Updates: Regular updates to security systems

Security Standards

We follow international security standards such as ISO 27001 and use advanced encryption technologies to protect your data from unauthorized access.

6. Cookies

We use cookies to improve your experience:

Essential Cookies: For proper website functioning
Performance Cookies: For analyzing website usage
Functional Cookies: For saving your preferences
Marketing Cookies: For displaying customized content (with your consent)

You can manage cookie settings through your browser or website settings.

7. User Rights

You have the following rights regarding your personal data:

Right to Access

Obtain a copy of your personal data

Right to Rectification

Correct inaccurate or incomplete data

Right to Erasure

Request deletion of your personal data

Right to Restriction

Restrict processing of your personal data

Right to Portability

Obtain your data in a portable format

Right to Object

Object to processing of your personal data

To exercise any of these rights, please contact us via email or the contact form.

8. Data Retention

We retain your data for the following periods:

Account Data: Throughout account activity + 3 years
Published Research: Permanently for academic archiving
Usage Data: 12 months for statistical analysis
Security Logs: 5 years for legal compliance

After the retention period ends, we securely and permanently delete the data.

9. Third Parties

We may use trusted third-party services such as:

Hosting Services: For operating the website and servers
Email Services: For sending notifications
Analytics Services: For understanding website usage
Payment Services: For processing payments (if applicable)

All these parties are bound to protect your data according to strict agreements.

10. International Data Transfer

We may transfer your data to other countries for processing or storage purposes. In these cases, we ensure:

Use of internationally approved protection mechanisms
Verification of adequate protection levels in the receiving country
Implementation of additional contractual safeguards when needed

11. Children's Privacy

Our services are intended for adults (18 years and older). We do not knowingly collect personal information from children under 18 years of age.

If we learn that we have collected information from a child without parental consent, we will delete this information immediately.

12. Policy Changes

We may update this policy from time to time. When making significant changes, we will:

Notify you via email
Post a notice on the website
Update the "Last Updated" date at the top of the page

We advise you to review this policy periodically to stay informed of any updates.

13. Contact

For any inquiries about the privacy policy or to exercise your rights, you can contact us:

Data Protection Officer: privacy@acnr.org
Phone: +1 (555) 123-4567
Address: North America Research Hub

We will respond to your inquiries within 30 days of receipt.

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